Step 5 · Floors and rooms

Build the structure of the building — floors first, then the rooms on them.

This is the shape of the hotel, and almost everything else refers to it: bookings, cleaning tasks, access zones, reports. Get it right once and the rest of the setup falls into place.

Go to Floors/Rooms. The page has two tabs.

Floors first. A room has to sit on a floor, so create every floor before you create any room.

Create the floors

1

Open the Floors tab and click Add floor

2

Name

What staff call it: "Ground floor", "First floor", "Attic". This is what appears in housekeeping filters and reports.

3

Level

A number used for ordering. Use the real building level — 0 for the ground floor, then 1, 2, and negative numbers for basements. Sorting everywhere in Harmony follows this.

4

Save, and repeat

Include floors with no guest rooms if they hold readers or common areas.

The Floors tab then shows each floor with its room count — a quick way to spot one you forgot to populate.

Create the rooms

Switch to the Rooms tab. Each room has these fields:

Field	What to put in it
Name	What staff say out loud: "Room 203", "Presidential suite"
Number	The numeric room number. Automations and the housekeeping board use it, so it must match the number on the door.
Type	Single, Double, Twin, Suite. Click Add beside the field to create a type the first time. Types drive online distribution and reporting.
Maximum of persons	How many guests it sleeps. Reception uses it to stop overbooking a room.
Floor	One of the floors you just created
ID	An external identifier, for when a PMS or channel manager knows this room by a different code. Leave empty if nothing else needs it.
Icon	The picture on the room card. Cosmetic, but it makes the Overview grid readable at a glance.

Once a room exists, its edit dialog gains two more sections: Devices (the lights, thermostat and contacts that belong to it) and Readers (the card readers on its door).

Doing this for fifty rooms

Rooms are mostly identical, so work in passes rather than perfecting each one:

1

First pass — create every room

Name, number and floor only. Go fast, ignore the rest.

2

Second pass — types and capacities in bulk

Tick the checkboxes of all the doubles, click Bulk edit, set type and capacity once, then Apply to selected. Fields left empty in the bulk dialog keep their existing values, so you can change one attribute without disturbing the others.

3

Third pass — attach devices

Once the gateways have reported what they have. See Step 6.

Keep names and numbers consistent. Room 203 should be called "Room 203", not "Deluxe double east" — put the marketing description in the room type instead. Under pressure, staff search by number.

Common areas

A bar, spa, gym or conference room can be a room in Harmony too, if you want to control its lighting or heating. Give it a distinctive icon and a number well outside the guest range — a 900-series works nicely — so it never collides with a real room number.

Guest access to those spaces is handled with zones, not bookings.

Confirm it worked

• The Floors tab lists every floor with a plausible room count

• The Rooms tab row count matches the hotel's real room count

• Every room shows a type and a capacity

• Overview shows a card per room, even if the cards are still mostly empty